Facilities Coordinator

Location: Uxbridge
Salary: £30,000

We are currently recruiting for an experienced Facilities Coordinator to join a professional corporate environment based in Uxbridge.

This is an excellent opportunity for a highly organised and proactive individual with previous facilities or office coordination experience who enjoys working in a fast-paced environment and delivering exceptional workplace support services.

The Role

The Facilities Coordinator will be responsible for supporting the smooth day-to-day running of the office, ensuring workplace standards remain professional, efficient and compliant at all times.

Key Responsibilities

• Coordinate day-to-day soft services operations and maintain high office standards
• Ensure workplace aesthetics and office environments remain professional and best in class
• Support workplace requests and coordinate with internal stakeholders
• Coordinate planned preventative maintenance (PPM) schedules
• Provide support for internal meetings and events
• Work closely with security, HR, legal teams and external contractors
• Liaise with landlords, suppliers and contractors to maintain office standards
• Coordinate facilities requests and general office support
• Maintain office supplies and arrange servicing of office equipment
• Support reception duties and visitor management when required
• Assist with onboarding new employees including office orientation and access control
• Ensure health and safety documentation and compliance is maintained
• Carry out workplace risk assessments including DSE and fire risk assessments
• Support audits and ensure compliance procedures are followed
• Raise purchase orders and track supplier payments
• Assist with budget monitoring and expense management
• Support ESG initiatives within office operations
• Travel to other office locations when required for holiday cover or operational support

Requirements

• Minimum 5 years’ experience within facilities or office coordination in a corporate environment
• Ideally degree educated with health & safety or project management qualifications
• Strong Microsoft Office skills including Word, Excel, Outlook, PowerPoint and SharePoint
• Excellent communication and customer service skills
• Ability to multitask and prioritise workloads effectively
• Strong organisational skills and attention to detail
• Professional and confident approach with the ability to work independently and within a team
• Strong analytical and administrative abilities